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Green Meeting Industry Council
700 N. Fairfax Street, Suite 510
Alexandria, VA 22314

APEX/ASTM Resources and Templates
GMIC is launching a change campaign we can all join to encourage sustainability practices in the meeting and events industry. Ask For It! is a call to action for our industry to begin the very important conversation between a planner and supplier about sustainability and the ASTM/APEX standards.
 
In the busy world of planning, often we find ourselves overwhelmed with to-do’s. And while sustainability may be important, when we associate it with "another uphill battle”, it can get thrown off the radar. That's why GMIC created some easy to use tools for planner and suppliers to get the ball rolling.
 
For Planners: GMIC (in partnership with Twirl Management) has created RFP addendums  for you to easily incorporated into traditional requests for proposals. Each addendum out lines the criteria needed for achieving APEX/ASTM level one compliance for each of the 9 sectors of the APEX/ASTM Sustainable Event Standard. Choose one or choose all! Any thing you do will make a positive difference in the impact of your event. PLANNERS, TAKE THE ASK FOR IT PLEDGE!
 
For Suppliers: GMIC has endorsed iCompli as the APEX/ASTM third party organization to certify supply side vendors against the standard. This relationship was established to ensure credible marketplace adoption and usage of the standards. To help you figure out where your organization stacks up,  conduct a gap analysis of your current practices using the iCompli Submission Form worksheet for your sector for APEX level 1 certification. If you choose to go once step further and get certified you'll know exactly where you stand and the areas you need to work on. Additionally you can use this information in response to the RFPs from planners asking about your sustainability practices and policies. SUPPLIERS, TAKE THE ASK FOR IT PLEDGE!
 

APEX/ASTM Planner RFP Addendums

Item Name Posted By Date Posted
Accommodation RFP Addendum PDF (168.48 KB) Administration 11/27/2013
Venue RFP Addendum PDF (168.65 KB) Administration 11/27/2013
Food and Beverage RPF Addendum PDF (189.18 KB) Administration 11/27/2013
Exhibits RFP addendum PDF (142.85 KB) Administration 12/3/2013
Transportation RFP Addendum PDF (149.24 KB) Administration 11/27/2013
Audio/Visual RFP Addendum PDF (149.15 KB) Administration 11/27/2013
Destination Management or CVB RFP Addendum PDF (148.47 KB) Administration 11/27/2013
Destination RFP Addendum PDF (149.01 KB) Administration 11/27/2013
Communications and Marketing RFP Addendum PDF (229.53 KB) Administration 12/3/2013
Onsite Office RFP Addendum PDF (164.85 KB) Administration 11/27/2013

APEX/ASTM Planner Submission Forms

Item Name Posted By Date Posted
Planner Audio/Visual Submission Form PDF (223.8 KB) Administration 12/23/2014
Planner Communication & Marketing Submission Form PDF (325.87 KB) Administration 12/23/2014
Planner Destination Submission Form PDF (224.74 KB) Administration 12/23/2014
Planner Exhibits Submission Form PDF (249.92 KB) Administration 12/23/2014
Planner Food & Beverage Submission Form PDF (264.88 KB) Administration 12/23/2014
Planner Onsite Office Submission Form PDF (290.21 KB) Administration 12/23/2014
Planner Transportation Submission Form PDF (230.55 KB) Administration 12/23/2014
Planner Venue Submission Form PDF (234.72 KB) Administration 12/23/2014

APEX/ASTM Supplier Submission Forms

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This file library contains submission forms that relate specifically to the suppliers and vendors. The submission forms are to help suppliers conduct a gap analysis against the APEX/ASTM Sustainable Event Standards.
Item Name Posted By Date Posted
ASTM Supplier AV Submission Form PDF (281.66 KB) Administration 11/11/2013
ASTM Supplier Accommodation Submission Form PDF (374.33 KB) Administration 11/11/2013
ASTM Supplier F&B Submission Form PDF (388.55 KB) Administration 11/11/2013
ASTM Supplier GSC Submission Form PDF (283.08 KB) Administration 11/11/2013
ASTM Supplier Exhibitor Submission Form PDF (249.25 KB) Administration 11/11/2013
ASTM Supplier Destination CVB Submission Form PDF (248.19 KB) Administration 11/11/2013
ASTM Supplier Destination City Submission Form PDF (262 KB) Administration 11/11/2013