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Green Meeting Industry Council
700 N. Fairfax Street, Suite 510
Alexandria, VA 22314

IMEX America: From Policy to Performance; Designing Sustainable Meetings
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IMEX America: From Policy to Performance; Designing Sustainable Meetings

Meeting and event professionals are required to balance a variety of strategic, financial and project management skills in designing successful events. This interactive program will address the core knowledge and skills of developing a sustainability action plan for your next meeting with a focus on policy writing and RFP application.

10/8/2012
When: Monday October 8th, 2012
From 1:00 PM until 5:00 PM
Where: Sands Expo: Galileo RM 906
201 Sands Avenue
Las Vegas, NV  89169
Contact: Amanda Ulbrich


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 Policy to Performance: Designing Sustainable Meetings

Better Meetings through Sustainability Series: Las Vegas (powered by GMIC)

IMEX America - Monday, October 8, 2012

Lead Facilitator: Johanna Walsh, Twirl Management

Moderated by Tamara Kennedy-Hill, Exec. Director GMIC

Session Program: 1:00-3:30 pm

Optional Learning Tour: 3:45-5:00pm (MGM Aria)

2.5 hours CEU/CMP

(Domain 2, strategic skills and sustainable event planning)

Meeting and event professionals are required to balance a variety of strategic, financial and project management skills in designing successful events. This interactive program will address the core knowledge and skills of developing a sustainability action plan for your next meeting with a focus on policy writing and RFP application.

IMEX, in partnership with GMIC ,bring you this workshop to address some of the larger hurdles to achieving your sustainable event goals. This session will take you on a stakeholder engagement experience emphasizing how to write an event specific sustainability policy, sustainable procurement policy to incorporate into event RFPs and contracts in order to create better attendee value through sustainable solutions. Attendees will walk away with examples and tools to incorporate sustainability into their event process as well as applied learning through tours with local venues.

Please bring examples of any sustainability policy, procurement policy or contracts and RFPs with environmental requirements if available.

Target Audience:

The target audience includes planners/hosted buyers and suppliers that are beginning to intermediate level of sustainable event management. This target audience faces obstacles such as:

  • How can I incorporate sustainable meeting practices into my planning process with minimal impact to my current scope of work?
  • How do I draft a sustainable event policy and establish goals and objectives for my event with my supply chain?
  • How do I negotiate my requests with my supply chain and start to use standards?
  • How do I begin to implement specific and measureable actions into my scope of practice?

Learning outcomes of this interactive workshop session:

  • Create your own sustainable event and procurement policies
  • Write event sustainability goals with measurable objectives tied to organizational business value
  • Through experiential tours, compare how venues are addressing sustainable event solutions in relationship to industry standards and the RFP process

This session is applicable for participants at both Level 1 and Level 2 of the GMIC educational framework. For more info about the framework click here



 

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Program:

1:00-1:30 pm Overview of the business case for sustainable events, building the connection to policy and goal setting, and an introduction to the sustainable event side of Las Vegas

1:30-3:00 pm Attendees in small working groups are guided through how to write a sustainable event policy, procurement policy and create the a business case connection specific to their organizations 

· The five essential components of sustainable event policies

· How to write goals and objectives to support your policy

· Defining the scope of your sustainable procurement policy

· Impact assessment related to sharing goals and engaging stakeholders (negotiation)

3:00-3:30 pm Group debrief, armed with a draft sustainability policies and procurement policies, attendees are presented with a basic action plan that they are to use and build into their RFP process. This action plan template will be the basis of the interactive steps for the behind the scenes site tour of key venues and/or to guide for future sustainability site selection.

3:45-5:00 pm Interactive Behind the Scenes Sustainable Learning Tour: MGM Aria led by Chris Brophy, Vice President of Corporate Sustainability at MGM Resorts.